Privacy Policy

Specialist News Pty Ltd (ABN: 33 093 580 413, 'we', 'our', 'us') is the owner and operator of the Workplace Express jobs board. Note this policy is different to that of the Workplace Express news website – you can see that here.

With respect to personal data handled by the Workplace Express jobs board, we are the data controller and our job board provider is the data controller. For security reasons we won’t post the name of our provider online however you are welcome to contact us about this and we will be happy to answer legitimate queries. 

We take, and mostly exceed, reasonable precautions to protect all the details and data we collect. We use many physical and digital methods to achieve this.

We comply with the Australian Privacy Principles and the Privacy Act (1988), and where applicable the EU GDPR.

We hold and use some basic information provided to us by (and about) advertisers and website visitors (current, past and prospective). This includes names, email addresses, phone numbers, postal addresses, and the IP address they use when visiting our website(s).

We use this information so we can provide you with job listing services.

When advertisers make requests regarding their advertisements or other purchases from us, this information may be stored as well. This helps us to provide customer service to you, when you need it.

We also log information about how our services are used. We use this information to guide our business strategies.

For advertisers who make purchases with us, we hold information about your purchase and billing history (note we do not store credit card details. For direct-debit purchasers please refer to your direct-debit agreement with us for details on how your payment details are stored). This is for accounting and customer service purposes.

Our guiding rule is to minimise allowing data and personal information we collect outside of our organisation as much as is practicable. If we do, it will only be with secure applications engaged by us to provide you with (and inform you about) our products and services, or if we are legally required to do so.

Our offices are Australian based, however we also use applications and service providers that may be global (for example Google, Microsoft and others).

We always store data and information securely, using reputable and trustworthy services, and demand the same from our application and service providers.

We don't share any identifiable information with advertisers. If you do see an advertisement on the Workplace Express jobs board it will be up to you to engage with the advertiser and provide them with what data you choose, as per that organisation's policies and practices.

We use Cookies to recognise you and provide you with access to our website and to help us with logging the aforementioned data. If you choose to disable cookies from our services you can do so via your devices and web browsers, however this will greatly limit our ability to provide you with promised products and services.

Removal of your details from our system

You can deactivate or delete your account at any time, make your profile anonymous or choose to not make your profile searchable. To deactivate, please go to your “My Account”.

When you ask to be removed from our services we will as soon as is practically possible cease communications and service to you. We will also store your basic contact details so we can avoid contacting you again in the future via our marketing efforts. If you would prefer we "forget" your details you are welcome to request this, however please note that doing this may mean you appear on our marketing radar in the future.

For advertisers who have a payment history with us we will need to maintain these records for the statutory minimum period, even if you unsubscribe from us.

Displaying content from external platforms, websites and publishers

The Workplace Express jobs board may display embedded content or links to externally held content (for example application forms, videos from streaming services like Youtube or Vimeo, X/Twitter posts, or reference material from other sites and applications). When using this content (by streaming or downloading) it you do so as per that organisation's policies and practices. 

Changes to this policy

As we update our systems and processes we'll need to make changes to this policy. To stay up to date with these we encourage you to regularly check this page and our terms of use.

How long we keep personal information and data

We store personal information and data for as long as you are an advertiser or advertiser contact, and/or are required to retain records for administrative purposes (tax reporting etc), and specifically until such time as you request us to delete your personal information.

Requesting your information

Australia's Privacy Act sets out your rights regarding your personal information.

If you would like to request access to your personal information, please contact us at info@workplaceexpress.com.au or via this form.

We may require that you provide proof of your identity in order to grant your access request; please note that the Privacy Act also provides some exemptions to access requests.

There is no cost for making an access request but if your request will require significant time and effort on our end we may need to charge a fee; we will advise you of this upfront before proceeding.

Who to contact

If you have a concern or complaint about how we handle your privacy and/or data, please contact us via info@workplaceexpress.com.au or this form.

We will review and respond to your complaint within 30 days.

After that time, if you aren't satisfied, you can complain to the Office of the Australian Information Commissioner.